This privacy policy sets out how The Inter-Club Organising Committee uses and protects any information that you give The Inter-Club Organising Committee when you use this website.

The Inter-Club Organising Committee is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

The Inter-Club Organising Committee may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

What personal data we collect and why we collect it

Data required for the administration and operation of the Inter-Club Golf Competitions

We collect the following information:

Name, telephone numbers, email, if you are a team captain or club secretary, or if you use our contact form or interact with comments or submitting posts to the 19th; Your permission and consent are obtained, as a Team Captain or Club Secretary/Contact to share your contact details, name, email and telephone numbers, to other entrants in the Inter-Club Competition, upon entry to the competition. This information is held securely on this website and can only be accessed by team captains and secretaries with a valid email address and password. This information is held so team captains and secretaries can organise matches.

Names and Handicaps of players who have competed in a match; we use this information to ensure the team complies with the competition rules, including handicap and players representing only one active team. This information is retained for 12 months

Other information we may collect on this website includes

  • Demographic information such as postcode, preferences and interests
  • Other information relevant to customer surveys and/or offers

We require this information to understand your needs and provide the Inter-Club Golf Competition service, and in particular for the following reasons:

  • Internal record keeping.
  • We may use the information to improve our products and services
  • We use the contact details gathered to inform you about the progress of the competition
  • We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

If you contact us via a contact form we will gather your name and email address to enable us to reply to your enquiry only.

Cookies

If you leave a comment on our site you may opt-in to save your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

REMOVING COOKIES

Current cookies can be cleared from your computer, and you can set your internet browser not to allow any more cookies to be saved. For details on how to do this, please refer to your internet browser’s support documentation.

Analytics

We may collect information about your computer, including your IP address, operating system and browser type, for system administration and in order to create reports. This is statistical data about our users’ browsing actions and patterns.

Google Analytics. 

We use Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses cookies to help analyze how individuals use websites they visit. Non-personal information generated by this cookie about your use of Cognito Forms is transmitted to and stored by Google on servers in the United States. Google does not associate your IP address with any other data held by Google. Google uses this information to understand how you use our website and compiles reports on this activity to help us improve Cognito Forms for our users. By using the website, you consent to the processing of data about you by Google for these purposes.

You may disable cookies within your browser to block this tracking by Google, understanding that doing so may affect your ability to use the full functionality of the website. For certain browsers, you can also prevent Google from collecting information (including your IP address) via cookies and processing this information by downloading and installing this browser plug-in: http://tools.google.com/dlpage/gaoptout.

 

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

MailChimp

We MailChimp to send marketing emails to notify you about new features, changes to our terms, and other useful information about our services. MailChimp automatically manages our unsubscribe list, allowing you to easily unsubscribe from future communications at any time. MailChimp only uses the information we share with them to send these emails. You can learn more about how MailChimp protects your personal information in the MailChimp Privacy Policy.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

How we protect your data

What data breach procedures we have in place

We will notify you if there was a breach of your personal information.

If a security breach causes an unauthorized intrusion into our system that materially affects you or your organization’s information, then we will notify you as soon as possible and later report the action we took in response.

Safeguarding Your Information

We work hard to keep your information safe and secure. Please do your part and protect your account password.

We take reasonable and appropriate measures to protect personal information from loss, misuse, and unauthorized access, disclosure, alteration, and destruction, taking into account the risks involved in the processing and the nature of the personal information. We rely on our hosting providers to also safeguard the physical and technical security of your information, and we have documented and enforced organizational controls to limit access to, and to protect your information.

Our website accounts require an email address/username and password to log in. You must keep your email address and password secure, and never disclose it to a third party. If you feel like the security of your account has been compromised, you must inform us immediately so we can take protective measures to safeguard your information, you must also reset your password while we investigate.